Thank you very much for accepting the invitation to Chair a session at the OT Europe Congress 2024 to be held in Krakow, Poland.

These instructions will assist you in understanding your role as a Chairperson within the Congress program. This role is very important to the professional and timely delivery of the programme.
Good chairing is a vital component of a successful event, and the OT Europe Congress committee highly appreciates your contribution.

Introductions and Acknowledgement
A key role of the Chairperson is to introduce the session and speakers. Provide a brief introduction to the session and welcome all Congress delegates. Please keep your introduction as brief as possible to ensure the session runs to time (approx. 1 min introduction). Advise delegates to put mobile phones on silent so as not to interrupt the speakers.

In preparing for your facilitation role, you may read the presenter biographies and their abstracts to have a general understanding of the presentations.

In the interests of time, it is recommended that you introduce each speaker with their name only.
At times it will be necessary for housekeeping announcements to be made at the beginning or end of the session. These announcements will be provided to you and will be placed on the panel table in your session. We request that these announcements be made to ensure that all delegates are aware of the necessary information.

In some sessions, there may be last minute cancellations when a speaker is unable to present as planned. The Congress Office will notify the Chair of any updates where advised. If a speaker does not show up, please move to the next speaker.

Welcome presenters
We recommend that you meet the speakers in the session room 10 minutes prior to the beginning of the session. This will enable you and the in-person speakers to meet each other, go over the run of session as well as the opportunity to check audio and visuals.

Questions and Answers (Q&A)
Question time will be at the end of each session. Each speaker’s SHORT ORAL presentation time is 10 minutes. Facilitate the Q&A session after each presentation (2 minutes).
If a speaker is not asked any questions from the audience, please ask the presenter a question.

Time Keeping
In the interests of keeping an efficient program schedule, please ensure your speakers do not exceed the duration of their presentations and the session runs to time. There will also be ‘1 minute’ and ‘stop’ cards supplied for you to hold up – please advise the speakers of this process before the session commences. The Chairperson will be responsible for time keeping the Q&A component of the session to time.

Audio Visual
All rooms will be set up with lectern, microphone, data projection equipment and remote clicker. Speakers have uploaded their presentation to the speaker portal. Speakers will need to advance their own slides. The stage will be set up with a panel table and microphone so that as Chair, you are able to remain seated and direct your questions to the speaker at the lectern at the end of their presentation time. There will be an AV technician on hand to assist should any issues arise.

Thank you very much for help making the OT Europe Congress 2024 a success!

Assistance
There will be AV support available to assist if necessary.
Congress Volunteers or Registration Desk staff will be available throughout the Congress to assist if needed. Please let us know if there is anything we can help you with.